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Pressing On Day 8 – The Biggest Secret in Time Management

Pressing On Day 8 The Biggest Secret In Time Management

You can’t manage time. It’s that simple. There is no such thing as managing time. Time is a limited resource. What you can do is find out where you are allowing time suckers and wasters to use up this limited resource in an unproductive manner. This is more self-management than time-management. I bet right now you can write down at least five activities that you do each day that are unproductive and can be classed as Time Wasters. Let’s try:

  • Unfocused Internet Surfing
  • Personal Phone Calls
  • Personal Online Chatting
  • Playing Online Games
  • Dealing with Spam emails

I bet you can name more things that you do each day that are just simply complete wastes of time. I’m not saying you can’t do all these things during your day, but these are not tasks that you should do in the name of your business or ministry. They should be tasks you do on your personal time. With issues like spam emails, there are tricks and tips that you can do such as using a separate Gmail account when you sign up for newsletters, Google alerts, etc.  and outsource tasks associated with that so that you only need to read the most important emails. Additionally, keep your business/ministry and personal emails separate.

Start tracking your daily activities so that you can see where your time wasters are. You can use a spreadsheet, a time clock of some kind, or a piece of paper, but it’s important to track every moment of your time during the day for about a week. Once you’ve finished tracking your time for the week, go through and highlight the time wasters.

Next, identify items that can be outsourced. Now, identify items that you need to do yourself. Separate the items you will do yourself between business and personal time. Divide further into money producing activities and non money producing activities.

Once you have your list, set goals to help you manage the use of your time in a manner that is most productive. By changing your own behavior, you will feel as if you have more time in every day. You will feel more accomplished if you make a list of daily goals, marking off each task as they are completed. Goals should be very specific and include exactly what needs to be done, who will do it, and how it will be accomplished and by what time. By being very specific about goals, you’ll be more likely to achieve them.

For some people, it helps to attack one issue at a time, working toward a full time management system within a month by eliminating one or more time suckers and wasters each week. Changing your behavior slowly with an end goal in mind regarding managing your time well will result in a new attitude about the time you spend doing various tasks. Increasing your productivity will feel terrific and while you can’t actually gain extra time in your day, you will feel as if you have accomplished this impossible task by freeing up time you used to waste in which to be more productive.

 

Striving For Excellence in Ministry D7- Better Time Management Tips

October 6, 2014 4 comments
Special Teaching by Minister Ginger London

Special Teaching by Minister Ginger London

 

 

 

 

 

 

Better time management need not be elusive and can be as easy as following a few simple and basic steps.  What you won’t find here is rocket science but techniques that you can apply and begin seeing results from.

You can start by evaluating what you currently do.  If you’re not already writing down your time management goals for the day, then there’s mistake number one right there.  Writing down your plans gives you a clear purpose and objective to achieve. “And the Lord answered me, and said, Write the vision, and make it plain upon tables, that he may run that readeth it”~ Habbakkuk 2:2.  If you don’t write them down it’s easy to lose track of the tasks you need to accomplish for the day getting you behind schedule.  The act of writing your goals and putting pen to paper also makes it real and gives you a greater sense of accountability than if it were just an idea alone.

Keeping a clear and detailed journal or diary chronicling your progress will give you tangible evidence of what works and what doesn’t creating a continuing basis to improve upon.  Since no system or method is flawless in itself, the maintenance of a journal allows you to re-evaluate your strategy until it’s perfect, or near enough.  So it’s important to write it down.

Don’t rush. Trying to cram in as much as possible during a limited window of opportunity doesn’t get things done, in fact it tends to have the complete reverse effect. Ecclesiastes 3:1 (KJV) says, “To every thing there is a season, and a time to every purpose under the heaven.”  So, never try to rush through your tasks to completion throughout the day.  This kind of strategy can backfire and leave you having to back-peddle and fix things you may have neglected by cutting corners.

A great way to get the most from your time is to trim your day of unnecessary steps.  It’s incredible just how much time is wasted with unnecessary processes.  If you want to achieve better time management you will need to eliminate any steps that are not critical to the completion of a task.  These extra steps often add time to the clock and hinder your ability to be effective and efficient. So, if there are any steps that undermine your potential to achieve better time management, those steps have to go!

Avoid any temptation to overwork yourself.  The fact remains that when you work for too long or too hard, all you really end up doing is overexerting yourself making you more unproductive.  Taking a little rest break or day off now and then will lead to better results in the long-term.  You need to recharge your batteries to stay at the top of your game and there’s nothing like coming back into a challenging situation or problem with a fresh pair of rested eyes. The first part of Psalm 37:7 (KJV) says, “Rest in the Lord, and wait patiently for him.”

 

 

 

 

 

 

Striving For Excellence In Ministry D6 – Time Management Infographic

October 5, 2014 Leave a comment

Time_Management_Infographic 2

Got To Get Myself Together Day 2 – Five Tips to Manage Time in Your Business

August 11, 2014 Leave a comment

Time Management

Got To Get Myself Together! 2014 Teleconference Article Day 2

 

Managing time as a business owner can become a high priority. To maximize profits, a business owner should spend more time on income producing tasks, and less time on non income producing tasks. To this end, is helpful to:

 

Focus on Generating Income — Separate your tasks into two separate lists, those that produce income and those that don’t. You want to set up a system that enables you to spend the right amount of time doing income producing tasks while making it easy to do the other tasks, which while they may not produce income still need to be accomplished.

Set Goals — The time-management success secret for any business owner is that there is no real secret, you can’t really manage time, but you can manage what you do with your time. Having daily, weekly, monthly goals written-out very explicitly is an important factor in effective time management for a business owner. If you don’t know what needs to be done and what you’re working toward, you will be just flailing around with no direction. What is your ultimate business goal? What one goal do you want to accomplish this year? What are the steps that you need to take to achieve the goal for this year? Will that goal enable you to get closer to your ultimate business goal?

Create a Plan — Another time-management success secret for business owners is that you must have a written plan. Just like you need a map to go on a cross country trip, you need a plan to achieve your business goals. The best way to create an accurate and workable plan is to start with the end-goal and work your way backwards toward today. But, making the plan does more than just help you reach your goals, it helps you to manage your time effectively while arriving at your destination healthy and happy. Having a business is an exciting journey in which to take part, but if you have no plan and are so harried that you can’t breathe it will feel more like a nightmare.

Schedule Everything — The truth is, you can have all time-management success secrets for business owners written out and planned but without creating a schedule you can’t get hold of the time in a helpful way. In addition to focusing on income generating tasks, setting goals, and crafting plans of action, it is imperative, for ultimate time management, that you schedule everything. Schedules can be adjusted, but if you make it a rule that you only reschedule for truly important reasons and emergencies, you’ll find yourself with more time. Time to do what you want to do with your business, as well as with your family and friends.

Track Results — This is one of the most important time-management success secrets for business owners. Once you create a plan of action and start implementing it, track the results to see if you are accomplishing the goals you’ve set out to realize. If you’re not seeing the results that you want, rework each aspect of your goals and plans. Evaluate your calendar to make sure you’re making the most of each day.

 

To register for the Got To Get Myself Together! 2014 Summer Teleconference – “22 Days of Maximizing in Ministry, Business, and Life” go here http://www.gingerlondon.com/GTGMT14TelcallRegistration.html.

 

 

 

 

Simple Tips To Achieve Better Time Management

October 21, 2013 2 comments

Time Management

Better time management need not be elusive and can be as easy as following a few simple and basic steps. What you won’t find here is rocket science but techniques that you can apply and begin seeing results from.

You can start by evaluating what you currently do. If you’re not already writing down your time management goals for the day, then there’s mistake number one right there. Writing down your plans gives you a clear purpose and objective to achieve. If you don’t write them down it’s easy to lose track of the tasks you need to accomplish for the day getting you behind schedule. The act of writing your goals and putting pen to paper also makes it real and gives you a greater sense of accountability than if it were just an idea alone.

Keeping a clear and detailed journal or diary chronicling your progress will give you tangible evidence of what works and what doesn’t creating a continuing basis to improve upon. Since no system or method is flawless in itself, the maintenance of a journal allows you to re-evaluate your strategy until it’s perfect, or near enough. So it’s important to write it down.

Don’t rush. Trying to cram in as much as possible during a limited window of opportunity doesn’t get things done, in fact it tends to have the complete reverse effect. So, never try to rush through your tasks to completion throughout the day. This kind of strategy can backfire and leave you having to back-peddle and fix things you may have neglected by cutting corners.

A great way to get the most from your time is to trim your day of unnecessary steps. It’s incredible just how much time is wasted with unnecessary processes. If you want to achieve better time management you will need to eliminate any steps that are not critical to the completion of a task. These extra steps often add time to the clock and hinder your ability to be effective and efficient. So, if there are any steps that undermine your potential to achieve better time management, those steps have to go!

Avoid any temptation to overwork yourself. You may think that it earns you brownie points with yourself, colleagues or the boss, the fact remains that when you work for too long or too hard, all you really end up doing is overexerting yourself making you more unproductive. Taking a little rest break or day off now and then will lead to better results in the long-term. You need to recharge your batteries to stay at the top of your game and there’s nothing like coming back into a challenging situation or problem with a fresh pair of rested eyes.

3 Habits That Improve Focus

October 17, 2013 1 comment

As you advance your career, grow your business or nurture your family, you may encounter distractions from time to time that minimize your effectiveness in getting your work done.

The internet is especially disrupting with email, messages, status updates, and more. But distractions also include co-workers, family, and our own wandering minds. It seems that we dawdle our lives away five minutes at a time.

The big question is how to defeat this tendency. How can you make use of the Internet constructively without falling victim to its distracting qualities?

Try turning these strategies into daily habits that help you become more efficient and effective:

1. Use time limits. When we set a time limit, we improve our ability to focus. It almost becomes a game of ‘beat the clock’. Ideally, you should use a timer and limit your work periods to around 25 or 55 minutes – with a 5-10 minute break in between tasks. If a task is going to take longer than 55 minutes, break it down into smaller chunks.

Having a time limit also forces you to do the most important parts of any work. If you only have an hour, you’re going to have to decide what’s most important. This is much better than deciding to simply work on something until it’s done. Decide how long it should take, and then set the timer.

If you have any sort of attention challenge, using a timer can increase your ability to keep your mind on the task at hand. The time flies by, and you’ll get more done. You’re likely to even find it relaxing, since you’ll be focused on what you’re doing instead of thinking about 20 other things.

Research has shown that the most productive schedule for most people is:

50 minutes of work
10 minute break
50 more minutes of work
30 minute break (You might not be able to get away with a 30-minute break at work, but it’s a good time to get up, walk around, and get a drink.)
Repeat

Time your breaks. If you decide to check your email or do one of those other tasks that seem to magically go from 5 minutes to 30 minutes or more, using a timer will serve as a reminder. It will also force you to only check on the most important things.

2. Close everything that can be closed. Everything on your computer that isn’t necessary for the task at hand should be closed down. If you don’t need the internet, shut it off. That includes all your email, notifications, games, and blogs. Close your door and unplug the phone, if possible.

Nothing is going anywhere – it will all still be there when you’re done. One of the keys to being more effective is eliminating the things that make us less effective.

3. Insert a pause, as needed. When you first implement these habits, there will be times that you will have an incredible urge to check your email, Facebook, or Twitter.

Before you succumb to the urge, take 10 seconds and pause. Take a long, deep breath and ask yourself if you really want to waste your time on something that is largely meaningless, or if you’d rather accomplish something worthwhile.

The ability to focus has been largely lost for many of us. However, these easy habits, which anyone can do, can go a long way toward improving your focus and effectiveness at any task.

It’s likely to be challenging at first, but you can do it. You can get more done, in less time, by learning to improve your focus and avoiding the things that waste your precious time.

Put these three habits into play starting today. You’ll be impressed by how much more you can get done!

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